Manage patrol cars

Add each vehicle your guards use for mobile patrols. Once a car exists you can give it to a shift, and while a guard is on a patrol with it, the car shows up on the Live Map.

Add a patrol car

1. In the sidebar, open Patrols and click Add Vehicle.
2. Under Basic Information, enter a Name and a Vehicle Number, for example Car 3 and PC-03. Both are required, and the vehicle number must be unique.
3. Pick the Make, then the Model. Add the Year, Color, License Plate and VIN if you want them on record.
4. Fill in the other sections if you need them:
   • GPS & Tracking: the GPS Device ID and GPS Device IMEI of a tracker fitted to the car.
   • Service & Maintenance: the Last Service Date, Next Service Date and Current Mileage.
   • Insurance Information: the Insurance Provider, Policy Number and Insurance Expiry Date.
5. Under Status & Notes, check the Status and keep Active ticked.
6. Click Create Patrol Car.

The car is added to Patrol Cars. To send it out, pick it as the Patrol Car when you schedule a shift.

If the form says you have reached the maximum number of patrol cars, your plan's limit is full. Upgrade under Billing to add more.

Statuses

Untick Active to retire a car without losing its history. Inactive cars are no longer offered when you pick a car for a shift.

Keep track of service and insurance

On Patrol Cars, click Filters:

• Service Status set to Needs Service shows cars whose next service date has passed.
• Insurance set to Expiring in 30 Days, Insurance Expired or No Insurance shows cars that need their cover sorted.

On a car's page, an overdue service is marked Service Overdue, and insurance close to its end date is marked Expiring Soon or Expired.

View or change a car

Click View on a car to see its Current Driver, how many Routes and Shifts use it, its Upcoming Shifts and Recent Shifts. Click Edit to change the details, then Update Patrol Car.

To change several cars at once, tick them in the list and choose Activate, Deactivate, Set status, Export CSV or Delete in the bar that appears.